Cybersearch2

People, Culture & Politics

An effective project framework depends having a mature project management process and a sound strategy:

The project
1.	Preparation	Gather intelligence from published media, stakeholder interviews and site surveys.
2.	Diagnosis/Analysis	Determine key issues to be resolved and factors which determine success
3.	Decisions	Negoiate on project goals, budgets and timeframes. Manage expectations and illuminate key issues
4.	Planning	Prepare a project plan. Tools include: Prince methodology, WorkManager, MS Project...
5.	Implementation	Act on project plan and monitor progress
The Strategy
1.	Acknowledge the problem	Watch for aging content which is widely dispersed with no central index or metadata management schema - anything difficult to retrieve if required.
2.	Set up a process for evaluation	Determine scope and context: What is being stored and retrieved? Custodians? What has been left behind (legacy)? What formats? Volume?
3.	Develop the classification scheme	Ask: Who will contribute? What resources and tools? How will relevance be determined and approval gained?
4.	Act decisively	Integrate into operational environment. Arrange and index existing content. Introduce to the business for ongoing usage. Automate where possible.
5.	Educate the user community	Establish life cycle management policies and procedures. Minimise anarchic, feudal information management practices.